This page was last updated July 6, 2020

The Leslie Dan Faculty of Pharmacy’s reopening plan prioritizes the health and well-being of our faculty, staff, students and the University of Toronto communities we serve.  Since the outbreak of the COVID-19 pandemic, our building has been closed to all but essential activities. With authorization from the provincial government and central University of Toronto governing bodies, we have received permission to begin a phased reopening plan.  Reopening of operations and activity at our Faculty will be a phased approach and will be informed by public health guidelines and the guidelines and recommendations of the University of Toronto. Please check back to this web page to stay informed about policies and procedures as we move forward in our reopening. You can also visit our web page for Coronavirus past updates and resources.

The Faculty is currently in Stage 1: Restricted.

To ensure all reopening decisions are informed by the most up-to-date and relevant public health and U of T information, the Faculty has convened a COVID-19 OPERATIONS RECOVERY AND RESUMPTION COMMITTEE (CORReCt) composed of the following:

  • Dean
  • Director, Facilities Management
  • Director, Education Programs & Administrative Services
  • Director, Communications
  • Human Resources Consultant, Central Administration HR Services
  • Manager, Administrative Operations
  • Manager, Research Administration
  • Manager, Strategic Initiatives

The University of Toronto has also created a roadmap to serve as a guide as we develop and undertake the process of returning to research, course instruction and other activities in light of the COVID-19 pandemic.

Working Together to Stay Safe

We all have a role to play in ensuring our safety and the safety of others. Each individual who is authorized to enter the building must follow the directions outlined below and in signage posted throughout the building.

Starting July 7, 2020 the University of Toronto requires individuals who are in a space in one of our buildings that is normally publicly accessible wear a non-medical mask or face covering. Such spaces may include hallways, lobbies, elevators, meeting rooms, and other common use facilities to which the public normally has access. Toronto’s Medical Officer of Health has advised that this practice is “a necessary, recognized, practical and effective method” to limit the spread of COVID-19 and help protect the safety and well-being of the community.  

As previously announced, all faculty, librarians, staff and students will receive two reusable, non-medical masks as part of their return to campus.  More information about the distribution of these masks will be provided.  Information about the use and care of your U of T non-medical mask can be found on the EHS website.   

 

Stage 1: Restricted

Hours of Operation People Facility Activities and Programs COVID Transmission Prevention Measures Summary

Monday to Friday:


(Saturday & Sunday: FOB access only.
We recommend access to the building be limited between 7AM to Midnight.)

 

Note that FOB access is restricted 24/7 unless person deemed essential or given approval. (see People)

 

Limited to essential administrative staff, research staff and trainees and faculty members.

FOB access only.

 

Open areas:

Most spaces open but numbers restricted to ensure physical distancing.
 

Closed areas:

UPS meeting room/offices, lounge, as well as Prayer rooms.

Facilities management services

 

Approved Restart Research Labs

Physical distancing practices and policies.

 

Individual level activities only.

 

Staggered shifts (Research Labs only).

 

Limit facility/areas according to U of T space guidelines.

**The large majority of administrative staff (including managers) and faculty members will continue to work from home.

Scheduling

Administrative staff:

  • Administrative staff will continue to work remotely during Stage 1. Employees should contact their managers should they need to access the building for a specific purpose.

Research staff and trainees:

  • The faculty member serving as the supervisor for the research staff or trainee will be responsible for working with the employees/trainees to plan the scheduling of the return to and ongoing on-site work.

Monitoring and Enforcement

It is expected that everyone will be familiar with the LDFP Guidelines for Research Restart and RecoveryUniversity of Toronto COVID-19 Guideline for Reopening Research Spaces prepared by the Environmental Health and Safety division, the University of Toronto Approach for Research Recovery and Adaptation and the overarching University of Toronto Principles for Research Recovery & Adaptation.

Monitoring will be carried out by:

a. Each Principal Investigator for their own laboratory staff and spaces
Principal investigators who will be approved to carry out on-campus research will have provided their plan as a component of their Application for on-campus Research Restart and Recovery (RRR) at the Leslie Dan Faculty of Pharmacy. These plans will have ensured that no more than the acceptable maximum number of people will be on site at any one time. These plans will also have confirmed that each PI will take responsibility for ensuring that they and their staff and trainees have reviewed all university policies and procedures related to COVID-19 onsite work.

b. Central Office(s), including EHS, and

c. Processes to be developed by the CORReCt committee

  • Divisional and institutional oversight of adherence to the guidelines will be in place and deficiencies may lead to suspension of permits to perform in person activities.
  • Overcrowded labs and other safety issues can be reported to the Research Office or the Manager of Administrative Operations

Physical Environment/Physical Distancing Procedures and Safety Measures

Non-medical Face Masks

Starting July 7, 2020 the University of Toronto requires individuals who are in a space in one of our buildings that is normally publicly accessible wear a non-medical mask or face covering. Such spaces may include hallways, lobbies, elevators, meeting rooms, and other common use facilities to which the public normally has access. Toronto’s Medical Officer of Health has advised that this practice is “a necessary, recognized, practical and effective method” to limit the spread of COVID-19 and help protect the safety and well-being of the community.  

As previously announced, all faculty, librarians, staff and students will receive two reusable, non-medical masks as part of their return to campus.  More information about the distribution of these masks will be provided.  Information about the use and care of your U of T non-medical mask can be found on the EHS website.   

Building Entry & Exit

Entrances:

  • There has been one door designated for entry into the building and three doors designated as the exit to the building.
  • Upon entry, those with authorized access must sign in at the Reception Desk.
  • Hand sanitizer available at building entrance.
  • Floor markings for safe distancing for any queues or waiting areas have been installed.
  • Those entering the building are required to sign in and out in addition to using FOBs to enter to assist with contact tracing.
  • Posters for self-assessment have been posted at the entrance at the one door that has been designated for entry.

Reception Desk:

  • Pens used for sign in will be disinfected throughout the day.
  • Glass screen to be installed at Reception Desk by end of June 2020 between members and front desk staff.
  • Stanchions have been installed to ensure physical distancing is maintained where public space meets the Reception area .
Drop-In Visitors / Deliveries
  • Couriers are not allowed in the building for the foreseeable future; all research-related deliveries will continue to be delivered to MedStores, and then picked up by the addressee until further notice. Some exceptions may be made for very specialized or large deliveries, please coordinate these deliveries prior to booking them with the Director, Facilities Management.
  • Service Technicians may be permitted into the building with notification to the Director, Facilities Management, prior to the appointment date.
  • The mail is picked up daily from central offices and sorted once a week into local mailboxes at the Pharmacy Building.
  • There are no on-site events planned until fall 2020 where we may hold some onsite practical laboratories associated with specific courses in our professional pharmacy programs. All previously planned external or internal events have been cancelled.
Elevator & Stairs
  • Physical distancing queue management for waiting members has been installed.
  • Instructional signage displaying healthy elevator use protocols including member limits and safe distances in the elevator.
  • Passenger elevators will hold a maximum of 4 people at one time.
  • Service elevator holds a maximum of 3 people at one time.
  • Regular cleaning of high touch surfaces include elevator panels / buttons will be carried out by Caretaking Services.
  • Stairwells have been designated either Up & Down and marked with signage.
Meeting Rooms and Space Planning
  • The capacity for every room / workspace and overflow space has been determined.
  • Small meeting rooms have been made available as alternate work spaces for staff who share offices.
  • Maximum capacity signs have been placed in shared lunchrooms, common rooms, laboratory space, classroom, etc.
  • Chairs and desks have been taped off in all shared areas so as to support physical distancing.
  • Study spaces on the 2nd and 3rd floor: bookable hoteling desks available through Outlook.
  • Overflow rooms have been identified where people can sit if regular space is not available (e.g. desk space outside labs that used to house up to 8 people can now only house 3 people) and this space can be booked through our online booking system.
  • Room bookings may be completed using Microsoft Outlook, detailed instructions are available below:
Washrooms & Hand-washing Facilities
  • Soap and water are available in all washrooms, along with disposable paper towel for drying hands.
  • Hand sanitizer to be provided by Caretaking Services.
  • Posters have been posted at all washrooms and throughout the building.
  • A central hand sanitization station has been placed at the building entrance.
  • Signage is posted outlining proper hygiene procedures.
Lobbies / Common Areas (Other Than Main Floor)

Social Sitting Areas:

  • Furniture has been restricted to promote physical distancing.

Community Food and Drinks:

  • Will be eliminated till further notice.

Atrium:

  • Signage (floor and walls) has been placed in the Atrium to support physical distancing requirements.
  • Lounge seating in the Atrium & 6th floors has been restricted.

Staff & Faculty lunch room on the 5th floor:

  • Accessible to a limited number of people at one time, and has be designated one-way.
  • Breaks and lunches will be staggered - signage provided.

Grad Common Room on the 6th floor:

  • Accessible by a limited number of people at one time, and the number of available seats has been restricted.
  • Stagger lunch and break times.
Cleaning & Disinfecting
  • High touch surfaces are cleaned and disinfected frequently by Caretaking.
  • Caretaking cleaning procedures comprise of frequent cleaning of high touch areas in common spaces (such as doorknobs, elevator buttons, light switches, handrails, etc.).
  • ALL occupants are also asked to clean high touch areas in their workspace (such as workspace counter-tops, shared equipment / tools were individual equipment / tools are not feasible, touchscreens, keypads) throughout the day. Shared spaces have been equipped with disinfectant spray and paper towels.

Resources

Contacts 

If you have questions or concerns, please reach out to the following contacts depending on your information needs:

Research Operations: Mike Folinas, Manager, Research Administration
Facilities/ Building Space: Tina Harvey-Kane, Director, Facilities Management
Human Resources and Safety Concerns: Tara Snyder, Manager of Administrative Operations and Alicia Bromley, HR Advisor