Policies & Forms



Students are required to comply with the Communicable Disease and Immunization Policy. A copy of the student’s immunization record is submitted to the Office of Experiential Education.

Immunization FAQs

Communicable Diseases and Immunization Policy

Updating Your Immunization Information

Instructions for Updating your Immunization Records in CORE ELMS

Updated records should be submitted in Requirements under TB Step Annual (choose class year 2, 3 or 4), not under A: Student Pre-Requisite Documents as of December 2016

Note: Please keep the original of your documents. Class of 1T9, 1T8 and 1T7 are to upload their own documentation in CORE ELMS. Class of 2T0 are to send a pdf copy to oee.phm@utoronto.ca.


Year 1 - Class of 2T0 - Immunization Form

Year 2 - Class of 1T9 - Immunization Form

Year 3 - Class of 1T8 - Immunization Form

Year 4 - Class of 1T7 - Immunization Form

PharmD for Pharmacists - Immunization Form



CPR/First Aid

Students must be certified in Standard First Aid and Level C CPR. A copy of the student’s certification is submitted to the Office of Experiential Education.

CPR / First Aid Policy


Year 1 - Class of  2T0 - CPR First Aid Certification Checklist

PharmD for Pharmacists - CPR First Aid Certification Record


WSIB Forms

The University is required to comply with government Workplace Safety and Insurance Board (WSIB) policies related to student accident coverage during students’ unpaid placements.

Students must sign and submit a WSIB form to the Office of Experiential Education prior to starting rotations. The WSIB Student Declaration Form need only be signed once – prior to the start of rotations in first year.  This document assures WSIB coverage for the duration of the pharmacy program.

Placement sites should consult the WSIB Information Memo prior to commencing a placement.


WSIB Student Declaration Form

U of T Student Accident Report

Memo WSIB Coverage for Students

WSIB Letter to Placement Employers

Letter of Authorization

ACE INA Insurance Form

Police Record Check/Vulnerable Sector Screening (PRC/VSS)

Pharmacy students, as part of their curriculum, will have experiential placements (rotations) at various pharmacy practice settings. At some of these, students may work directly with, or in close proximity to, children or vulnerable persons.  To protect these groups and maintain their safety, sites may require Pharmacy students to obtain a Police Record Check.  Police Record Checks are sometimes also referred to as a Vulnerable Sector Screening. To avoid any confusion in this policy, we refer to Police Record Check/Vulnerable Sector Screening as PRC/VSS.  PRC/VSS is more comprehensive than “Criminal Record Checks” and “clearance letters”.

Police Record Checks/Vulnerable Sector Screening - Procedure

Mask Fit Testing

Students that require mask fit testing as a site-specific requirement for experiential placements can get the testing done at St. Michael’s Hospital at a cost.  The information for the St. Michael’s Hospital - Fit Test Clinic is listed below.

St. Michael's Hospital - Mask Fit Clinic

Ontario College of Pharmacists (OCP) Registration and ID Verification

Students enrolled in Year 1 of the Pharmacy Program must register with the Ontario College of Pharmacists.  For more information see www.ocpinfo.com. Before Registering with the OCP, students must buy Personal Professional Liability Insurance. It is each student’s responsibility to purchase and maintain this insurance coverage. While neither the Faculty nor the OCP recommend any particular supplier for this insurance, the following contact information may be helpful:

  • Gellatly Insurance Limited
    5399 Eglinton Ave. West, Suite 210
    Toronto, M9C 5K6
    Tel: 416 236-2321 or 1-800-381-4092

OCP Registration and ID Verification

Students must register with the OCP by the time they begin formal placements within community pharmacies or pharmacy services within institutions. This requirement also applies if students choose to volunteer with any pharmacy service. Registration involves two steps. First, students should register online with the OCP. Once a student has submitted the application with payment, their file will be opened.  Second, to complete the registration, the OCP requires proof of identity and a Declaration of Good Character. For more detailed information about this process click here.   

Pharm D for Pharmacists Program

Students must register with OCP at least two months before the start of the first placement in Ontario.  The registration process may take some time depending on the requirements for a certificate of registration.  Students are encouraged to start the process with OCP well in advance of the first placement.  For further information, see the OCP Registration Information page.

Student Accident Insurance

For student who are volunteering at worksites outside of the required course placements, information on purchasing insurance is found at this link.

Verification of Student Illness or Injury

This is the new official University of Toronto form for all students requesting special academic consideration based on illness or injury. This new form replaces the "Student Medical Certificate".

Guidance for completion is included on the form itself. 

There is a website that includes the form, information for students, FAQ's, and links to Registrarial Services at the three campuses found at this link.


Verification of Student Illness or Injury Form

Accessibility Standards

Like all public institutions in Ontario, the University is required to comply with the Accessibility for Ontarians with Disabilities Act.  To learn more about this act please visit this website: AODA